The Digital Innovation Zone website (“the Site”) is operated by the Digital Innovation Zone Association – Digital Innovation Zone. The Digital Innovation Zone Association – Digital Innovation Zone may be referred to in this policy as “we,” “us,” or “our.” The purpose of this policy is to inform users with an account on the Platform about the personal data processing activities carried out by the Digital Innovation Zone Association – Digital Innovation Zone as a data controller in accordance with personal data protection legislation, including the General Data Protection Regulation no. 679/2016 (“GDPR”). As a visitor to the Platform, your data will be processed in accordance with the Cookie Policy, which we encourage you to review.
In this policy, you will find details about:
•THE CATEGORIES OF DATA WE PROCESS AND WHY
•CATEGORIES OF RECIPIENTS AND COUNTRIES TO WHICH YOUR DATA IS TRANSFERRED
•PROCESSING DURATION
•YOUR RIGHTS
THE CATEGORIES OF DATA WE PROCESS AND WHY
To provide the Site’s functionalities in accordance with the Terms and Conditions, we use the data you provide in registration forms or when applying for opportunities posted on the Site. Some Site features aim to evaluate the digital maturity level of your company. This tool is free and analyzes various business dimensions such as: digital business strategy, digital readiness, digitalization level, human-oriented management, data management, automation, and sustainable digitalization.
We may use the contact information you provide to contact you for market research or opinion surveys based on our legitimate interest. This helps us understand the impact of the products and services we offer, improve them, and deliver quality content and products or services to you. If you do not wish to be contacted for this purpose, please let us know, and we will respect your choice.
By participating in an event – conference, working group, webinar organized by DIZ partners from the Digital Innovation Zone consortium within the “DIGITAL INNOVATION ZONE EDIH-MANUFACTURING&SMART HEALTH for better business life and health in the North East Romania region” Project, acronym eDIH-DIZ, code 101083392, you are considered a data subject under Regulation (EU) 679/2016 (GDPR).
To meet certain indicators within the eDIH-DIZ Project, photographs of participants (considered personal data) will be taken at organized events, and some of these will be published on the project’s website https://digital-innovation.zone/ or on the project’s official social media accounts:
•https://www.facebook.com/digitalinnovationzone
•https://www.linkedin.com/company/digital-innovation-zone/.
The retention period for these photographs is for the duration allocated to fulfill the purposes for which you have given your consent (the project’s duration and the subsequent sustainability period). The operator ensures the data subject’s compliance with internal procedures regarding data maintenance and security, including archiving rules. Photographs will not be transferred to third parties. Personal data (photographs) will not be used for any purpose other than those stated above. You have the right to withdraw your consent at any time (for all or any of the purposes) by sending a written request to the “Gheorghe Asachi” Technical University of Iași or by email to the Data Protection Officer (cpdcp@groups.tuiasi.ro).
ORGANIZING CONFERENCES
Digital Innovation Zone events are organized by the Digital Innovation Zone Association – Digital Innovation Zone (and DIZ partners from the Digital Innovation Zone consortium: North-East Regional Development Agency, Ideas Workshop, Grapefruit, Imago-Mol Cluster, Iceberg+, Romsoft, Strongbytes, “Gheorghe Asachi” Technical University of Iași (TUIASI), “Grigore T. Popa” University of Medicine and Pharmacy) – a European digital innovation hub that supports digital transformation and innovation among SMEs and public institutions in the health and manufacturing sectors.
USE OF PHOTOGRAPHIC AND VIDEO MATERIALS
The Digital Innovation Zone Association – Digital Innovation Zone takes photographic and video materials of event participants. By registering for a conference, you acknowledge that we may include your images, in whole or in part, for materials used in various publications, press releases, promotional activities, or other related efforts. These materials may also appear on the Digital Innovation Zone website or related social media pages.
USE OF SOCIAL MEDIA TO SHARE INFORMATION
The Digital Innovation Zone encourages the use of social media by participants. As a courtesy to other members and presenters at such events, please respect the accepted social media etiquette.
PROCESSING FOR WHICH WE NEED YOUR CONSENT
You can choose what information you want to receive by email in accordance with the Terms and Conditions. You can later change your mind or update the respective information.
CATEGORIES OF RECIPIENTS AND COUNTRIES TO WHICH YOUR DATA IS TRANSFERRED
To achieve processing purposes, the Digital Innovation Zone Association – Digital Innovation Zone processes data within Romania and may disclose certain categories of personal data to the following recipients: entities within the Digital Innovation Zone Association – Digital Innovation Zone ecosystem, judicial authorities or other public authorities of any type, international organizations, service and goods providers, market research organizations, other contractual partners and/or processors of the Digital Innovation Zone Association – Digital Innovation Zone, such as IT service providers.
The following data is stored and processed by the Digital Innovation Zone Association – Digital Innovation Zone based on the provisions of art. 6 para. (1) lit. (f) of the GDPR, having the legitimate interest of providing an optimal experience within the application opportunities: name, surname, email address, phone number, city – for individuals, and company name, number of employees, name, surname, email address, phone number, city – in the case of legal entities. The personal data collected by the Digital Innovation Zone Association – Digital Innovation Zone is stored and processed in accordance with the law to ensure registration and participation in opportunities or physical or online events organized in collaboration with the Digital Innovation Zone Association – Digital Innovation Zone, as well as to provide additional support and information related to the activities of the Digital Innovation Zone Association – Digital Innovation Zone.
PROCESSING DURATION
We store your personal data as long as necessary to provide the products or services you have requested or for other essential purposes, such as complying with legal obligations, resolving disputes, and enforcing our agreements. Since these needs may vary for different types of data in the context of different products, the actual retention periods may vary significantly. The criteria used to determine retention periods include:
•maintaining and improving product performance,
•keeping our systems safe and maintaining business records in accordance with applicable laws,
•the period for which you have given your consent or until you express your intention in one of the ways provided in this policy to no longer keep the personal data provided,
•situations where a law requires the retention of personal data for maintaining relevant data for an investigation or data that must be retained in case of litigation.
YOUR RIGHTS
•Right to be informed: about processing activities.
•Right of access: you can request and receive confirmation from the Digital Innovation Zone Association – Digital Innovation Zone regarding data processing (what data we process and for what purpose, where and how long we store it, who has access to it, etc.).
•Right to rectification: of inaccurate data and completion of incomplete data through the Site.
•Right to erasure: of part or all of your data. It is important to note that we will not be able to fulfill the request in all cases, for example, when the law requires us to keep the data for a certain period; the data is useful for a legitimate interest or for defending a right in court.
•Right to restriction of processing: you can request that we do not use the data but only store it until another request from you is resolved.
•Right to data portability: you can ask for the data to be provided to you, for example, by email.
•Right to object: you can object to data processing carried out based on the legitimate interest of the Digital Innovation Zone Association – Digital Innovation Zone. To correctly analyze the situation and make a decision, we recommend that you explain your particular situation and why you oppose the processing when making the request.
•Right not to be subject to a decision based solely on automated processing: we do not carry out such processing through the platform.
•Right to withdraw consent: when we process data based on your consent. It is important to know that withdrawal of consent will only have future effects, and processing carried out on another basis, such as contract execution, will not be affected by the withdrawal.
•Right to lodge a complaint: if you are dissatisfied, you can always contact the National Supervisory Authority for Personal Data Processing or the competent courts.
If you exercise any of the above rights, please provide us with the necessary details so we can identify the right exercised and fulfill the legal conditions for exercising it. The more details you provide about your problem, the more efficiently we can help you.
For more details on exercising your rights, you can contact us at any time through a request addressed to the data protection officer at the email address cpdcp@groups.tuiasi.ro – a channel dedicated to personal data protection issues.
Our privacy policy may be modified, and the Digital Innovation Zone Association – Digital Innovation Zone will publish an updated version on this page. By frequently consulting this page, you can ensure that you are always aware of the processing activities carried out by the Digital Innovation Zone Association – Digital Innovation Zone.
The Platform may include links to other websites managed by other entities/legal persons unrelated to the activities of the Digital Innovation Zone Association – Digital Innovation Zone, for which the Digital Innovation Zone Association – Digital Innovation Zone assumes no responsibility. If you access these websites through the Platform, you should review their privacy policies.
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